April 11, 2012




We are pleased to invite you in our negotiations for the requirement “One (1) unit Brand New Sport Utility Vehicle” (ABC P1,250,000.00) for use in the Provincial Treasurers Office, province of Negros Oriental, which will be procured by this province thru “NEGOTIATED PROCUREMENT” due to failure of public bidding for the second time, in accordance with the provision of  Section 53.1 of the revised IRR of RA 9184.


Please be guided on the following activities and requirements called for in this negotiation, viz:


Thursday, April 26, 2012 at 11:00 o’clock in the morning:

Negotiation conference and submission and opening of the following eligibility/technical documents:


  1. Letter on Intent
  2. Registration certificate from the Securities and Exchange Commission (SEC) if corporation, Department of Trade and Industry (DTI) for sole proprietorship, or Cooperative Development Authority (CDA) for cooperatives;
  3. Mayor’s permit issued by the city or municipality where the principal place of business of the prospective bidder is located;
  4. Statement of all its ongoing and completed government and private contracts at least 50% of the ABC for single, similar contracts, including contracts awarded but not yet started, if any.  The statement shall include, for each contract, the following: a) name of the contract b) date of the contract c) kinds of goods d) amount of contract and value of outstanding contracts e) date of delivery and f) end-user’s acceptance or official receipts issued for the contract, if completed (Using the attached form “FORM 1”);
  5. Audited Financial Statements for FY 2010, stamped “received” by the Bureau of Internal Revenue (BIR) or its duly authorized institutions; and
  6. NFCC computation or CLC at least equal to ten percent (10%) of the ABC issued by a Universal or Commercial bank. In the case of CLC issued by banks  other than the Universal or Commercial bank, it should be certified by the Bangko Sentral ng Pilipinas (BSP) as authorized to issue such financial instrument (Following the attached formula in computing NFCC (“FORM 2”);
  7. Bid Security equivalent  to 2% of the ABC if in the form of cash, cashier’s/manager’s check, bank draft/guarantee or an irrevocable letter of credit issued by a Commercial bank or 5% of the ABC if in the form of Surety Bond
  8. Conformity with schedule of requirements and technical specifications, as enumerated and specified in Sections VI and VII (Using the attached forms “FORM 3 & 4”);
  9. Omnibus Sworn Statement (Using the prescribed form “FORM 5”)
  10. Bid Form/Price Quotation, which includes bid prices and price schedules




Please be guided accordingly.  For further inquiry/clarification, please contact the BAC Secretariat at telephone number (035)422-8895.


Very truly yours,





Chairman, Bids and Awards Committee