January 18, 2012





The Province of Negros Oriental is planning to procure the following “One Lot  – comprising of two (2) Heads K-9 Dogs (Bomb Detector Dogs)”  for use in the PDRRMC Operation Center, province of Negros Oriental thru the mode of procurement “Negotiated Procurement” as a result of Two Failed Biddings, in accordance with Section 53.1 of the IRR of R.A. 9184:


In this connection, you are invited to submit your quotation for the proposed project which includes the following:


Eligibility Documents – Class “A” Documents

  • SEC Registration or DTI Registration
  • Mayor’s permit
  • Statement of all its ongoing and completed govt. and private contracts, including awarded but not yet started
  • Audited Financial Statements stamped “received” by the BIR
  • NFCC computation or Credit Line Certificate


Technical Documents –

  • Bid Security – 2% of the ABC if in the form of Cash or Cashier’s/manager’s check or bank draft/guarantee or irrevocable letter of credit or 5% of the ABC if in the form of Surety Bond issued by insurance company duly certified by the Insurance Commission as authorized to issued such security
  • Conformity with technical specifications and schedule of requirements (Using the attached form)
  • Omnibus Sworn statement


Financial Component –

  • Financial Bid Form, which includes the price schedules (Using the attached form)


You are required to submit the abovementioned requirements on February 1, 2012 at 10:30 in the morning at the Old SP Session Hall,CapitolDumagueteCityduring the negotiation conference.


Very truly yours,




      BAC Chairman